KING SAUD BIN ABDULAZIZ UNIVERSITY FOR HEALTH SCIENCES
INTERNAL POLICY AND PROCEDURE
NUMBER | : COD-IT – 002 |
TITLE | : College of Dentistry – IT Equipment Usage Policy |
ORIGINATING DEPT | : College of Dentistry – Information Technology |
ORIGINAL DATE | : Feb 27, 2018
|
- PURPOSE
This policy is being established Policy and procedure on the access and appropriate use of IT equipment’s in COD.
- APPLICABILITY
This policy applies to all COD staff (faculty and non-faculty), residents, interns, students, employees, who are using computers in the College of Dentistry.
- DEFINITONS
KSAU-HS King Saud bin Abdulaziz University for Health Sciences
COD College of Dentistry
EDUTECH Corporate Educational Technology Services
ITS KSAU-HS – Information Technology Services
IT COD – Information Technology
USERS Students, Faculty, Staff
ETP-A Educational Technology Policy –Approved
IT Equipment Projectors, computers, printers, scanners, document reader
- RELATED REFERENCES
- Public Computer Usage Policy – ETP-A -25-3, 2nd Oct, 2011.
- POLICY
- To access any computer, user must use their KSAU-HS username and password for log in. Sharing of your username or password to another user is strictly prohibited.
- Use of any computer in the Auditorium, Classroom, PBL Room, Clinic, Simulation Lab, or Pre-Dental Lab is allowed for only for present presentation, project, research, or evidence based practice.
- User, who reserve any room is responsible for any IT equipment damages and to report any damage to COD-IT as soon as possible, it happens.
- Users are recommend not to save any data on any computer in the Auditorium, Classroom, PBL Room, Clinic, Simulation Lab, and Pre-Dental Lab. All the saved data will be automatically deleted on end of the same day. COD-IT is not responsible for any lost, stolen or deleted files.
- COD-IT has the right to check, delete or report any saved files on any of the computer, which contains harmful materials and breach level of security.
- Attempt to vandalize or to hack any computer is strictly prohibited and will be subject to disciplinary action.
- COD-IT authorized staffs can install any needed software, only after getting an approval from IT Department Head.
- Installation of any unauthorized software is strictly prohibited.
- Users are not allowed to modify or delete any software on any of the computer.
- Movement or relocation of IT equipment is strictly prohibited.
- In case of malfunctions of IT equipment, users should not attempt to repair it. All malfunctions must be reported to the COD-IT.
- PROCEDURE
- If any group / individual is in need to use IT equipment in any of the rooms for Academic, Clinical, or Research purposes, the form is given in APPENDIX – A, need to be filled out and submitted to COD-IT, after department approval.
- If user needs to install any educational, clinical, research application / software, the form is given in APPENDIX – B, need to be filled out and submitted to COD-IT, after department approval.
- If any IT equipment damage happens, user must report to COD-IT by filling the form that given in APPENDIX – C.
- The form must be filled out with complete information and duly approved, otherwise form will be sent back to department.
APPENDIX – A
Download link: https://cod.ksau-hs.edu.sa/e-forms
APPENDIX – B
Download link: https://cod.ksau-hs.edu.sa/e-forms
APPENDIX – C
Download link: https://cod.ksau-hs.edu.sa/e-forms